Board Position Descriptions

General Responsibilities

  • Attend all board and committee meetings and functions, such as special events.
  • Be informed about the organization's mission, CC&R’s, and by-laws.
  • Review agenda and supporting materials prior to board and committee meetings.
  • Serve on committees or task forces and offer to take on special assignments.
  • Inform others about the organization.
  • Suggest possible nominees to the board who can make significant contributions to the work of the board and the organization
  • Keep up-to-date on developments in the organization's field.
  • Follow conflict of interest and confidentiality policies.
  • Assist the board in carrying out its fiduciary responsibilities, such as reviewing the organization's annual financial statements.
  • Set budget for social committee

 

 

Board President Job Description

  • Oversee board and executive committee meetings
  • Work in partnership with the association to make sure board resolutions are carried out
  • Call special meetings if necessary
  • Appoint all committee chairs and recommend who will serve on committees
  • Assist secretary in preparing agenda for board meetings
  • Assist in conducting new board member orientation
  • Work with the social committee
  • Act as a spokesperson for the association
  • Periodically consult with board members on their roles and help them assess their performance
  • Will be the administrator for the HOA website

 

First Vice President - Program

  • Attend all board meetings
  • Serve on the executive committee
  • Carry out special assignments as requested by the board president
  • Understand the responsibilities of the board president and be able to perform these duties in the president’s absence
  • Participate as a vital part of the board leadership
  • Advise, direct, and lead the chair of all standing committees

Second Vice President - Membership

  • Attend all board meetings
  • Serve on the executive committee
  • Carry out special assignments as requested by the board/president
  • Participate as a vital part of the board leadership
  • Responsible for online directory upkeep
  • Responsible for confirming/accepting resident registrations on website
  • Assist treasurer with collecting membership dues

 

Third Vice President - Maintenance

  • Attend all board meetings
  • Serve on the executive committee
  • Carry out special assignments as requested by the board president
  • Understand the responsibilities of the board president and be able to perform these duties in the president’s absence
  • Participate as a vital part of the board leadership
  • Oversee the maintenance, upkeep, and improvement of the common areas and entrance monuments
  • Manage and supervise the contract landscaper responsible for maintenance of common areas
  • Work with homeowners to educate them about proper maintenance and upkeep of lawns, bushes, shrubs, plants, trees, walkways, decks and patios.

Board Secretary Job Description

  • Attend all board meetings
  • Serve on the executive board
  • Maintain all board records and ensure their accuracy and safety
  • Review board minutes
  • Assume responsibilities of the president in the absence of the president, vice president, and treasurer
  • Provide notice of meetings of the board and/or of a committee when such notice is required
  • Update website with communications, minutes, etc…

Board Treasurer Job Description

  • Maintain knowledge of the association and personal commitment to its goals and objectives
  • Understand financial accounting for nonprofit organizations
  • Serve as financial officer of the organization and as chairperson of the finance committee.
  • Manage, with the finance committee, the board's review of and action related to the board's financial responsibilities.               
  • Work with the executive board and the finance committee to ensure that appropriate financial reports are made available to the board and the association members on a timely basis.
  • Assist the finance committee in preparing the annual budget and presenting the budget to the membership for approval.
  • Review the annual audit and answers board members' questions about the audit.
  • Maintain online payment portion of website.